Baku F1 Grand Prix with AJet Airlines, 4 Nights (FLY126)

ACCOMMODATION NOTES, FLIGHT DETAILS, TOUR INFORMATION

• Hotel check-in times are between 15:00 – 17:00 / Check-out times are between 10:00 – 12:00.

• DJ performance and concert details will be communicated to you later. 

• The Baku Grand Prix is a city circuit race, so most streets in the city center are closed to traffic. Our vehicles will stop at a location within walking distance of the grandstands and Crystal Hall. 

• Departure and arrival times are local times.

• *Flights marked with an asterisk arrive at the destination on the calendar day following the departure date.

• Triple room type is not available.

• Inquire about domestic connection details and price differences.

• Group prices are not valid; please inquire about our special group rates.

SEPTEMBER 23 VF177 SAWGYD 1215 1605

SEPTEMBER 27 VF178 GYDSAW 1725 1940

IMPORTANT NOTES

• Our tour program is organized subject to a minimum participation of 20 people. If sufficient participation for the trip is not achieved, the final cancellation notification date is 21 days before the tour departure. Tours cancelled due to insufficient participation will be notified to you through your travel agency.

• In cases where participation is insufficient but the tour proceeds, English-speaking guide services may be provided.

• In situations where only category information is provided without specific hotel names in the tour program and/or options exist for the same destination, the hotel(s) will be notified by your travel agency 48 hours prior to the tour departure.

• During periods such as fairs, congresses, concerts, events, sports tournaments, etc., hotels may be located further than the specified kilometers or in a different city. In such cases, your travel agency will notify you 48 hours prior to the tour departure.

• There is no 3-person room type. Additional beds consist of pull-out/rollaway beds and coach beds. Participants booking dbl+chd (double + child) reservations are deemed to have accepted potential crowding in rooms and the bed types involved. Child discounts apply only to one child per two adults in the applicable age group.

• Breakfasts included in the tour program are served according to the local breakfast culture of the country visited, typically as a limited continental menu consisting of butter, jam, bread, tea, or coffee. For groups, this may be served in a separate hall dedicated to the group.

• Scenic city tours included in the tour package are panoramic tours lasting a maximum of 2-3 hours, organized for general introduction to cities and conducted from the vehicle with guide commentary. They do not include entry to museums or historical sites. Fly Express is not responsible if these scenic tours, including other tours specified in the program, cannot be carried out because they coincide with days/times when local authorities prohibit access or entry, or due to road closures caused by any event, or if weather conditions make the tour impossible. Some tours may be conducted via public transport or on foot where possible, depending on road closures or vehicle access restrictions.

• Since tour flights are group tickets, flight times may change. You can confirm current flight details with your travel agency. Current times will be communicated to your travel agency via the tour information notice.

• Tour flight times must be confirmed without purchasing a domestic connecting flight. If a guest has obtained their domestic connecting flight independently from a different service provider outside the agency, they cannot request any refund from the agency in case the trip is cancelled by the agency or if there is a time change. The guest explicitly accepts all financial and non-financial losses that may arise due to tour cancellation or changes at the time of purchasing the tour.  Fly Express cannot be held liable for this situation. 

• In accordance with airline regulations; if the outbound flight of round-trip tickets purchased is not used, the return flight is cancelled by the airline.

• Guests included in the tour without airfare must be present at the tour starting point using their own means and without any delay. In any other case, they will be responsible for arranging all their transfers themselves.

• Fly Express is not responsible for guests failing to board the flight due to not being present at the specified airport at the reported times in accordance with airline rules for tour participation, failing to complete check-in and boarding procedures on time, completing check-in and boarding procedures on time but failing to board the aircraft. All costs related to obtaining new round-trip flight tickets required for missed passengers to join the tour, transfers in the destination area, etc., are borne by the guests themselves.

• Personal belongings, bags, suitcases, passports/ID cards of persons participating in the tour are under their own responsibility. Fly Express is not responsible for lost/stolen items. There is no obligation to locate and deliver forgotten items to the country and/or person, and any expenses incurred during delivery are borne by the owner of the item. 

• In cases of illness, loss, theft, etc., the integrity and continuity of the group is paramount for the guide; therefore, the guide cannot accompany individual guests one-on-one in such negative situations.

• When purchasing the tour, it is mandatory to accurately report the name, date of birth, and passport number as they appear on the passport. Flight tickets are issued based on this information. Cancellation and change penalty fees resulting from incorrect information will be charged to you.

• Food/drink and online check-in services may be subject to fees on some airlines.

• Seat numbers on buses during our tours cannot be guaranteed.

• Times announced by our guide during tours refer to the movement time, i.e., when the vehicle wheels start turning. Our guide, who is responsible for treating all guests equally fairly, will move the vehicle at meeting times without any waiting. In case of a delay, the late guest must arrange their own transportation to the next stop.

• Optional tours are organized by the local agency providing services subject to a minimum participation of 20 people. If sufficient numbers are not met, tours may not take place, or optional tour prices, content, and vehicles used may vary according to the number of participants. Additionally, tour dates and times may be changed by the guide depending on whether museums and historical sites at the destinations are open/closed and weather conditions. During optional tours, guests may be accompanied by a different guide.

• In our classic packages where optional tours are not included, optional tours are subject to the participant's choice and are not mandatory. Passengers wishing not to participate in optional tours organized during the trip are deemed to have agreed to wait at a suitable rest facility along the route. These passengers will be dropped off at the roadside rest facility before the optional tour begins and picked up from that point after the main tour is completed.

• In programs where optional tours are included, payment of museum & historical site entrance fees is mandatory either to your travel agency at the time of reservation or to the guide during the tour.

• The participant agrees in advance to pay the amount previously indicated in the tour program to the tour officer during the journey for payments related to local guides, museum & historical site entries, city taxes, and any existing earphone audio systems, etc., upon participating in the scheduled tours specified in the tour program and not disrupting the program. The participant has been fully and completely informed on this matter.

• If only category information is provided and/or alternative information exists for the same destination, you can learn which hotel(s) you will stay in 48 hours prior to the tour departure.

• Fly Express acts as an intermediary between the passenger and the airline and is subject to the 1955 Hague Protocol No. 28.09. There may be a risk of delays in scheduled and special flights, or times may change before the current trip and flight. Fly Express is obligated to notify of these changes as soon as possible. Our passengers purchase the tour knowing and accepting that flight details may change. 

VISA

• There is no visa requirement for T.C. citizens. Travelers may travel with a passport valid for at least 6 months from the end date of the trip.

• Visa information specified in the program applies to citizens of the Republic of Turkey. Guests holding passports from countries other than the Republic of Turkey must obtain visa information from the relevant consulates.

• Having complete passport and tour documents does not guarantee entry into the country; border police have the authority to deny entry. Fly Express is not responsible for this situation; responsibility lies with the traveler. 

• To avoid issues with customs police at the border of the country to be visited due to torn, worn, wet, and/or similar damage to passports; those passports must be renewed, and if the country requires a visa for T.C. citizens, the relevant visa must be in the new passport. Otherwise, responsibility lies with the traveler. 

• For guests under 18 years old traveling alone or with only one parent, there is a possibility that the police officer at the country's entry-exit points will request a document showing joint parental consent; therefore, we recommend that guests under 18 and their parents exercise caution in this regard.

• There is no child quota/sales for this tour.